Human Resource Administrative Assistant
Location: Key West
Posted on: June 6, 2021
Supporting the Most Exciting and Meaningful Missions in the
Human Resources Administrative Assistant BASIC FUNCTION SUMMARY
ESSENTIAL DUTIES AND ACCOUNTABILITIES
The Administrative Specialist is responsible to the Site
Manager, for all on-site payroll and personnel administration
In-depth knowledge of the Company organization and Company
policies and procedures.
May be required to travel on Company business.
Must be customer oriented.
Maintains site human resources operation policies and
procedures, in line with Company policies and procedures. Assists
in conducting investigations into employee complaints of violations
of Company policy.
Prepares job requisitions for internal and external recruitment.
Assists in interviewing, evaluating applicants' qualifications,
selecting, and hiring applicants to ensure that selected persons
meet employer qualifications and to ensure compliance with the
companys Affirmative Action Plan.
Informs applicant about job duties and responsibilities, pay and
benefits, hours and working conditions, company and union policies,
promotional opportunities and other related information.
Conducts employee orientation and payroll/personnel processing,
including arrangement for background investigation, drug testing
and physical exams, and training/indoctrination of newly hired
employees according to Company policy.
Maintains personnel records of employees on site.
Coordinates employee group health, life and disability insurance
Coordinates employee uniform orders and returns.
Processes employee leaves of absence and keeps management
informed of expected return to work dates.
Advises employees of employee assistance program and coordinates
follow-up drug testing for employees coming out of the program.
Responsible for workers compensation claims handling, follow-up
and coordinates light duty accommodations when able to ensure
employees expeditious return to work.
Conducts exit interviews and out-processing for employee
terminations. Coordinates payment of any benefits due, COBRA
Ensures that all required federal postings are maintained
up-to-date on company bulletin boards.
Keeps records and compiles statistical reports concerning
recruitment, interviews, hires, transfers, promotions,
terminations, and performance reviews, using knowledge of job
employment requirements, valid selection processes, and legislation
concerning Equal Employment practices.
Responsible for weekly computer input of timesheets for payroll
processing and bi-weekly distribution of paychecks. Conducts
periodic timecard audits to ensure timekeeping procedures are being
followed. Acts as liaison with corporate payroll department to
resolve paycheck disputes.
Deals with employees in a courteous, professional and effective
Enforces all Company and Government regulations to ensure
safety, security and preservation of Government and Company-owned
Perform other reasonably related incidental duties when directed
within the job classification.
Keeps office area clean.
PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS Physical Demands:
Two (2) years of experience as an Administrative Assistant in
aviation/maintenance service contracts and personnel
A degree in Personnel, Business Administration or related field
Must be proficient in computerized spreadsheet application and
Extensive working knowledge of Company organization and
Must have working knowledge of the Service Contract Act and
personnel administration; analytical abilities to manage complex
administrative procedures; ability to communicate effectively and
courteously with others.
Ability to communicate accurately and concisely, both orally and
in writing. Must be able to read, speak, write legibly and
understand the English language.
Must have active Interim/Secret clearance with ability to
Must have high school diploma or equivalent.
Must have a basic knowledge of computersable to input and
This classifications activities range from, an office-like
environment with extensive sitting demands to a flight line-like
environment with extensive climbing, standing, stooping, bending,
pushing, kneeling, stretching, and walking demands. May
occasionally be required to lift objects whose weight exceeds 30
pounds. Special vision abilities to perform this job are close
vision, depth perception, and the ability to adjust and focus.
The diversity of work conditions may range from an office
environment where there is little or no physical discomfort to a
flight line environment where inclement weather may subject the
individual to severe changes in temperature, wind, rain, etc. May
be required to work in areas where high noise hazards prevail. May
be exposed to fumes, airborne particles, and electrical shock
LICENSING, CERTIFICATION REQUIREMENTS
PAE is proud to be an Equal Opportunity Employer. Our hiring
practices provide equal opportunity for employment without regard
to race, religion, color, sex, gender, national origin, age, United
States military veterans status, ancestry, sexual orientation,
marital status, family structure, medical condition including
genetic characteristics or information, veteran status, or mental
or physical disability so long as the essential functions of the
job can be performed with or without reasonable accommodation, or
any other protected category under federal, state, or local
EEO is the Law Poster
EEO is the Law Poster Supplement
Keywords: PAE, Key West , Human Resource Administrative Assistant, Other , Key West, Florida
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