Human Resource Administrative Assistant

Company: PAE
Location: Key West
Posted on: June 6, 2021

Job Description:

Supporting the Most Exciting and Meaningful Missions in the World

Human Resources Administrative Assistant BASIC FUNCTION SUMMARY

• The Administrative Specialist is responsible to the Site Manager, for all on-site payroll and personnel administration functions.

• In-depth knowledge of the Company organization and Company policies and procedures.

• May be required to travel on Company business.

• Must be customer oriented.

ESSENTIAL DUTIES AND ACCOUNTABILITIES

• Maintains site human resources operation policies and procedures, in line with Company policies and procedures. Assists in conducting investigations into employee complaints of violations of Company policy.

• Prepares job requisitions for internal and external recruitment. Assists in interviewing, evaluating applicants' qualifications, selecting, and hiring applicants to ensure that selected persons meet employer qualifications and to ensure compliance with the companys Affirmative Action Plan.

• Informs applicant about job duties and responsibilities, pay and benefits, hours and working conditions, company and union policies, promotional opportunities and other related information.

• Conducts employee orientation and payroll/personnel processing, including arrangement for background investigation, drug testing and physical exams, and training/indoctrination of newly hired employees according to Company policy.

• Maintains personnel records of employees on site.

• Coordinates employee group health, life and disability insurance benefits.

• Coordinates employee uniform orders and returns.

• Processes employee leaves of absence and keeps management informed of expected return to work dates.

• Advises employees of employee assistance program and coordinates follow-up drug testing for employees coming out of the program.

• Responsible for workers compensation claims handling, follow-up and coordinates light duty accommodations when able to ensure employees expeditious return to work.

• Conducts exit interviews and out-processing for employee terminations. Coordinates payment of any benefits due, COBRA notifications, etc.

• Ensures that all required federal postings are maintained up-to-date on company bulletin boards.

• Keeps records and compiles statistical reports concerning recruitment, interviews, hires, transfers, promotions, terminations, and performance reviews, using knowledge of job employment requirements, valid selection processes, and legislation concerning Equal Employment practices.

• Responsible for weekly computer input of timesheets for payroll processing and bi-weekly distribution of paychecks. Conducts periodic timecard audits to ensure timekeeping procedures are being followed. Acts as liaison with corporate payroll department to resolve paycheck disputes.

• Deals with employees in a courteous, professional and effective manner

• Enforces all Company and Government regulations to ensure safety, security and preservation of Government and Company-owned equipment.

• Perform other reasonably related incidental duties when directed within the job classification.

• Keeps office area clean.

QUALIFICATION STANDARDS

• Two (2) years of experience as an Administrative Assistant in aviation/maintenance service contracts and personnel administration.

• A degree in Personnel, Business Administration or related field preferred.

• Must be proficient in computerized spreadsheet application and word processing.

• Extensive working knowledge of Company organization and policies.

• Must have working knowledge of the Service Contract Act and personnel administration; analytical abilities to manage complex administrative procedures; ability to communicate effectively and courteously with others.

• Ability to communicate accurately and concisely, both orally and in writing. Must be able to read, speak, write legibly and understand the English language.

• Must have active Interim/Secret clearance with ability to maintain clearance.

• Must have high school diploma or equivalent.

• Must have a basic knowledge of computersable to input and extract data.

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS Physical Demands:

This classifications activities range from, an office-like environment with extensive sitting demands to a flight line-like environment with extensive climbing, standing, stooping, bending, pushing, kneeling, stretching, and walking demands. May occasionally be required to lift objects whose weight exceeds 30 pounds. Special vision abilities to perform this job are close vision, depth perception, and the ability to adjust and focus.

Work Environment:

The diversity of work conditions may range from an office environment where there is little or no physical discomfort to a flight line environment where inclement weather may subject the individual to severe changes in temperature, wind, rain, etc. May be required to work in areas where high noise hazards prevail. May be exposed to fumes, airborne particles, and electrical shock hazards.

LICENSING, CERTIFICATION REQUIREMENTS

• Driver License

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veterans status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement

Keywords: PAE, Key West , Human Resource Administrative Assistant, Other , Key West, Florida

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