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Administrative Assistant II - 22010650

Company: Florida Department of Transportation
Location: Key West
Posted on: May 3, 2021

Job Description:

Requisition No: 308343

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22010650

Position Number: 22010650

Salary: $2915.09 - $5247.17 (Monthly) All new hires must start at the minimum of the pay range

Posting Closing Date: 05/31/2021

JOB SUMMARY:

This position provides clerical support in areas of moderate responsibility to the Court Administrator's Office and acts as the receptionist for the Freeman Justice Center. This position works under general supervision, independently developing work methods and sequences.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

  • Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls;
  • Greet visitors, ascertains nature of business, and conducts visitors to employer or appropriate person;
  • Assists with scheduling of courtrooms and conference rooms;
  • Composes routine administrative correspondence;
  • Works on special court projects as directed by supervisor;
  • Performs additional clerical tasks such as processing incoming mail, filing, faxing, and photocopying;

SUPERVISORY RESPONSIBILITIES:

There are no supervisory responsibilities associated with this position.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor's degree from an accredited four year college or university; and two years of experience in business administration, office skills or related field. Progressively responsible administrative, administrative support or fiscal experience may substitute for the recommended college training on year for year basis.

LANGUAGE SKILLS:

Knowledge of and ability to use correct English grammar, spelling, and punctuation. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS:

Ability of and ability to perform basis mathematical operations, bookkeeping and simple statistics. Ability to plan and prepare budgets, reports, correspondence and charts in a variety of formats.

COMPUTER SKILLS:

Ability to use a personal computer and Microsoft Products such as Outlook, Word, and Excel.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance and crawl under desks. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

APPLICANT INFORMATION:

Interested applicants should send a cover letter, resume and a current State of Florida Application to Personnel@Keyscourts.net or Personnel, 302 Fleming Street, Key West, Florida 33040. State of Florida applications and complete job description can be found at www.Keyscourts.net. Applications are being accepted until the position is filled

Application Packet to include:

  • State of Florida Application
  • Resume
  • Cover letter

The successful applicant will be required to pass a complete background check.

We do not discriminate on the basis of race, religion, sex, age, disability or sexual orientation. EOE. If you need an accommodation to participate in the application/selection process, please notify us in at advance at 305-292-3423; to make call through the Florida Relay Center, you can dial 7-1-1

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Nearest Major Market: Key West

Keywords: Florida Department of Transportation, Key West , Administrative Assistant II - 22010650, Other , Key West, Florida

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